Overview
The Purge Data menu in Forms 2.0 enables administrators to manage deleted workitem instances before permanently removing them from the system. When users delete a Forms 2.0-based workitem, it is not erased immediately. Instead, it is transferred to a temporary holding area — the Purge Data screen — where it remains until an administrator purges it manually.
This safeguard ensures that accidental deletions can be reviewed before becoming irreversible. Once purged, the data cannot be recovered.
Navigation
To access the Purge Data screen:
- Navigate to HP Homesphere.
- Click on Administration in the left navigation panel.
- Select Purge Data.
This opens the screen where all deleted workitems across projects are listed.
To access the Purge Data screen, navigate to the project, hover over the top breadcrumb, expand the Configure menu, and select Business Rules 2.0.
Layout of Purge Data
The Purge Data screen is organized in a clear hierarchical structure to simplify locating deleted items:
- Project
- Card Type (Forms)
- Cards (Deleted workitems)
- Card Type (Forms)
Each deleted workitem is shown under its respective project and card type. You’ll also find:
- A checkbox to select individual or multiple items.
- A prominent Purge icon on the top right for initiating the bulk deletion.
- An information banner: “Only deleted data can be purged. Purged data cannot be recovered.”
Managing Deleted Workitems
To permanently delete (purge) one or more deleted workitems:
- Go to the Purge Data screen.
- Expand the desired Project and Card Type.
- Select one or more workitems using the checkboxes.
- Click the Purge icon at the top right of the screen.
- Confirm the deletion in the pop-up dialog.
Bulk Purge Capability: You can now select and purge multiple deleted Forms 2.0 workitems at once, saving time and ensuring faster cleanup.
⚠️ Important: Purged items are permanently deleted and cannot be restored. Ensure that no dependencies or critical data exist before purging.
This functionality helps keep your workspace clean, efficient, and free from unnecessary or outdated data.